NOTE: All required forms are available on the Career Development Office's web site under On-Campus Employment (for students) and On-Campus Employers (for hiring department).

ALL STUDENTS EXCEPT THOSE HOLDING F-1 OR J-1 VISA STATUS

  • Students may have more than one on-campus job, but cannot work more than 32 hours a week; however, no more than 20 hours is advisable with full-time enrollment.
  • Students are not eligible for benefits.

REQUIRED DOCUMENTS FOR ALL STUDENTS EXCEPT THOSE HOLDING F-1 OR J-1 VISA STATUS

  • 4 copies of PAF on blue paper (3 copies sent to Student Success Center and 1 copy retained by department)
  • 2 copies of job description (1 copy sent to Student Success Center and 1 copy retained by department)
  • Student application packet (which includes drug form)
  • The student must go to Payroll (Shelbie King Hall, Room 151) and fill out the W-4 and A-4 withholding forms.
  • Be sure to ask if student has worked on campus before.
  • If the student has worked on campus before, check with Human Resources (824-2282) to see if the student has a current I-9 on file with the university. If they do have one on file, fill in the I-9 date on the PAF.
  • A new student worker must go to Human Resources (Shelbie King Hall, Room 102) to fill out an I-9 form if they do not have an I-9 on file.

ALL STUDENTS HOLDING F-1 AND J-1 VISA STATUS

  • Individuals holding F-1 and J-1 student visa status may work a maximum of 20 hours per week during full-time enrollment.
  • Students are not eligible for benefits.
  • After the student has been offered a job they must obtain three signatures on their application:
    • Student must obtain a signature from the International Student and Scholar Office (University Center, Room 200)
    • They must have their application signed by Payroll (Shelbie King Hall, Room 151) and complete applicable alien tax information form, W-4, and A-4 withholding forms.
    • The student must have his/her packet signed by Human Resources (Room 102) and fill out an I-9 form if they don´t have one on file from working on campus before.

REQUIRED DOCUMENTS FOR ALL STUDENTS HOLDING F-1 AND J-1 VISA STATUS

  • 4 copies of PAF on blue paper (3 copies sent to Student Success Center and 1 copy retained by department)
  • 2 copies of job description (1 copy sent to Student Success Center and 1 copy retained by department)
  • Student application packet with three required signatures.
  • I-9 Form.
  • Be sure to ask if student has worked on campus before.
  • If the student has worked on campus before, check with Human Resources (824-2282) to see if the student has a current I-9 on file with the university. If they do have one on file, fill in the I-9 date on the PAF.
  • A new student worker must go to Human Resources (Shelbie King Hall, Room 102) to fill out an I-9 form if they do not have an I-9 on file.

The SSC will review the PAF form, job application, Job Description Form and the student’s enrollment status to confirm the student´s eligibility. Students must have graduated from high school and be at least 18 years of age in order to work on-campus.  In order to be eligible for on-campus employment, students must be currently enrolled in classes during the semester they wish to work or have taken classes during the prior semester.

Any problems will be reported back to the individual who prepared the PAF and the PAF will be held until the problem is corrected. Once verified as accurate/complete, the documents are sent to Payroll and Human Resources.
Procedures for Reappointing Student Workers: To continue a currently employed student into a new budget year or after his/her original appointment has expired, the department creates a new PAF with an Action Code B. A reappointment with a merit increase has an Action Code J. Send three (3) copies of the PAF on blue paper to the Student Success Center and keep one copy in the department.

Procedures for Promoting/Reclassifying Student Workers: Students may be promoted if there have been significant changes in their responsibilities related to skills, experience, supervision, or work levels. In rare cases this may occur after a semester, but would more likely occur after at least two semesters. Departments must create a new PAF with an Action Code of H, and a new Job Description. Three (3) copies of the PAF and the new Job Description are sent to the SSC and keep one copy in the department.

Students who will be regular or routine drivers of University vehicles must complete a Motor Vehicle Record Release/Request Form and be approved before being hired.

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